Conference Checklist Template

Conferences play a very important role in lifting a business because the strategies, goals and other important issues are discussed in a conference. That's why everything must go according to the plan therefore a Conference Checklist Template is used widely. It helps in the organization of the conference. Everything about a conference is briefly discussed in this document. Even little things are also mentioned and the whole plan is written in this document so that things should go smoothly according to the plan.

.	Conference Information
.	Conference Name:
.	Location:
.	Date:
.	Estimated Conference Attendance:
.	Setup:
.	Takedown:
.	Attendee(s):
.	Notes:
.	Registration - 4 months before Conference
.	Task	Completion Date	Task
.	1		Create Project list in Asana
.	2		Designate Physical Red Folder for Conference
.	3		Complete Registration (to exhibit) place copies in Convention Folder.
.					Date Registered:			Paid:	Method:
.	4		Sponsorship/Ancillary Registration complete with copies placed in Convention Folder.
.					Notes:			Paid:	Method:
.	Travel - 8 Weeks Before Conference
.	5		Flight: Receipts and Itinerary information to be placed in Convention Folder.
.					Airline:
.					Departure - Flight #:			Date:	Time:
.					Return- Flight #			Date:	Time:
.	6		Hotel: Receipts and information to be placed in Convention Folder.
.					Hotel Name:
.					Check In:
.					Check Out:
.	7		Car/Transport: Receipts and information to be placed in Convention Folder.
.					Company:
.	Booth - 4 Weeks Before Conference
.	8		Banners:
.				Table:
.				Table Cloth:
.				Promotion/Game:
.				Notes/Other Nees:
.	Swag - 4 Weeks Before Conference
.	9		Swag: Coordinate what promotional materials will be present at the conference.
.					Identify Swag:
.					Notes:
.	Audio Visual Needs - 4 Weeks Before Conference
.	10		Extension Cord
.				Surge Protector
.				Video Cable
.				Monitor
.				Laptop
.				Notes/Other Needs:
.	Brochures - 4 Weeks Before Conference
.	11		Folders
.				Brochures
.				Cut Sheets
.				Business Cards
.				Notes/ Other Needs:
.	Shipping To Event - 2 Weeks Before Conference
.	12		Booth/Banners/Games:
.					Method:			Tracking#:
.				Swag:
.					Method:			Tracking#:
.				Audio Visual:
.					Method:			Tracking#:
.				Brochures:
.					Method:			Tracking#:
.				Notes/ Other Needs:
.	Return Shipping - 2 Weeks Before Conference
.	13		Booth/Games
.					Method:
.				Swag:
.					Method:
.				Audio Visual:
.					Method:
.				Brochures:
.					Method:
.				Notes/ Other Needs:
.	Upon Completion Place Needed Files in Conference Folder and Deliver to Conference Attendees
.

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