Given Business Proposal Letter is a detailed one so that you can easily get the idea of how to write a Business Proposal Letter. It is detailed plan of your proposal i.e plans and suggestions. These proposals once accepted proves so fruitful to your business. Business Proposal Letter has been divided into sections and sub-sections for a detailed and thorough explanation of the proposal . Business Proposal Letter Word Template can be downloaded for free in doc, pdf and jpeg formats. The download links are given at the end of the post.
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[Your Name]
[Street Address]
[City, ST ZIP Code]
July 2, 2003
[Recipient Name]
[Title]
[Company Name]
[Street Address]
[City, ST ZIP Code]
Dear [Recipient Name]:
As a long-time admirer of the outstanding work that your
organization has done in the community, I particularly enjoyed having the
opportunity to see how you function from the inside. As you indicated during
our meeting, our neighborhood group has grown to a point where it needs to
dramatically enhance its accounting function so that it can continue to serve
effectively.
This correspondence outlines the complete scope of work you
requested, including objectives, procedures, identification of
responsibilities, and estimated fees.
OBJECTIVE
Implement the Model 60 accounting system on the network.
Install the Model 60 software, including implementation and setup, training,
conversion assistance, and post-conversion support of the library master,
general ledger, accounts payable, and import master modules. Provide
professional assistance related to this new system and coordinate the bridge to
and from the Trey Research and Contoso, Ltd. software. Success of this project
is dependent not only on the software, but also on your personnel's skill,
effort, and willingness to work as a team.
SCOPE OF SERVICES
1. Procedures
a. Assist in
planning implementation of the Model 60 accounting system.
b. Recommend
steps required to successfully install the new system and assist in assembling
setup infor mation and accounting data used in the implementation process.
c. Establish
specifications for the bridge from the Trey Research software to capture cash
receipt information. (Note: Trey
Research software has a "general ledger distribution" file that
contains information that can be bridged in detail or summary format. The
interface (export file) will be written by Trey Research staff.)
d. Establish
specifications for the bridge from the Contoso, Ltd. software to bridge payment
schedules for grants issued. (Note:
Contoso, Ltd. has a standard bridge but requires minor modification. The
interface will be modified by Contoso, Ltd. staff.)
e. Write the
bridge to receive (import) the information into the Model 60 software.
2. Training
and Testing
a. Work with
you and your staff during installation and implementation to help you gain a
general understanding of the system.
b. Train in
the areas of transaction entry and posting, monthly and year-end reporting
procedures, monthly and year-end closing procedures, and periodic back-up
procedures.
c. Upon
completion, system test Model 60 to assure that it is functioning as intended
and producing accurate financial reports based on your input.
3. Conversion
and Post-Conversion Support
a. Assist in
planning and assembling data for the conversion to Model 60, as required.
(Note: Data entry assistance is $30 per
hour. This cost is not included in our estimate.)
b. Provide
free telephone support for 30 days after conversion. Subsequent charges for
support calls are billed in 10-minute units at $12.50 per unit.
Support calls are invoiced weekly. Fees are subject to
change annually, effective January 1 of each year, based upon 30-day notice.
YOUR RESPONSIBILITIES
This project demands significant involvement by your
accounting personnel. Ultimate success is highly dependent on their effort. To
help achieve a smooth and successful implementation, it will be your
responsibility to perform the following:
1. Assemble
an up-to-date trial balance for all accounts as of the conversion date.
2. Compile a
complete list of all vendors/grants payable, including amounts outstanding (by
invoice), addresses, phone numbers, vendor terms, vendor classes (if any), and
other necessary vendor/grant information. Total amounts outstanding on the
vendor listing should agree with total accounts payable from trial balance.
3. Create a
complete list of existing endowments with balances as of the conversion date.
4. Include a
copy of the financial statements formats desired by the organization for the
balance sheet, income statement, and other financial reports.
BENEFITS
When the project is complete, our neighborhood group will
have successfully converted to the Model 60 integrated accounting system.
Benefits include timely, accurate accounting data, ease of data entry, and
flexible reporting with a bridge to your gift and donor software.
SOFTWARE COSTS AND PROFESSIONAL FEES
Software costs and fee estimates are summarized on the
attached schedule. These fees are effective provided (a) your accounting
records are in good order, and (b) a staff member can devote full time to the
implementation process. Fees will be adjusted to actual accordingly. We will
not incur additional hours without written prior approval. Our fee does not
include modifications to the Model 60 software.
Our terms are 50% deposit on software costs before we begin.
The balance for software costs is due upon installation (actual loading of the
software). Our professional fees are billed weekly.
CLOSING
We appreciate the opportunity to service your computer
software needs. If you want to accept this proposal, please sign one copy and
return it with a 50% deposit of the software costs.
Sincerely,
[Your Name]
[Title]
Enclosure
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